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Temporary Addresses (for Home Health)

  • Updated

 

Where to enter Temporary Addresses

Temporary Addresses and Permanent Addresses (defined below) should be entered into PARIS in the same one location – via Central Index > Personal Details.
PARIS Address Entry: Central Index > Personal Details > Address
Do Enter: Do Not Enter: 
(per Health Information Management)
  • Permanent Address – the main dwelling in which the person lives most of the time
  • Temporary address - somewhere a client will be living for a limited amount of time
  • Addresses for visitors to BC or for patients who are in BC for a short stay
  • Non-residential addresses (eg. a unit in the hospital, an office address)
 
Temporary Address Workflow Steps
1) Change Address
2) Add Temporary Address Alert
3) Review, Modify or Remove Temporary Address Alert
 

1) Change Address

Whenever the client moves to a different address
bullet.png Verify the new address according to site workflows
bullet.png Update in PARIS following the steps in the Change Address section of the Address/Locations PARIS User Help article.
bullet.png Ensure you notify any other teams involved in the clients care (i.e. Home Support)
 

2) Add Temporary Address Alert 

When a temporary address has been added add an alert to the client’s banner.

Alert Code: TEMPAD or Alert Description: TEMPORARY ADDRESS-SEE ADDRESSES
alerts lookup.png
Reason: enter the D/M/Y when the temporary address started, and the anticipated end date D/M/Y.
 bullet.png This will allow clinicians to ensure that they review the temporary address on or after the                    anticipated end date
alert entry1.png
 

3) Review, Modify, or Remove Temporary Address Alert

When you see a temporary address alert: 
     1. Select View all alerts to Review the date the client was meant to return to the permanent address.
        alerts1.png
    2. If the date has passed, review the client’s current address.
        a.  If client still residing at a temporary address – Modify Row to modify anticipated end date
        b. If client has moved to a permanent address – Modify Row and Inactivate the alert to remove                    alert and ensure the updated address is entered in Central Index > Personal Details
Points to Remember
Key Points Rationale
Whenever a client moves to a new physical location (permanent or temporary), update their address in PARIS’ Central Index >Personal Details 
Ensures the Client Banner gets updated with the client’s physical address for clinician reference
Addresses do not need to be labelled “Temporary”

    bullet.png Do not use Addresses/Locations Address Grid to change client address 

 While an address can be labelled “temporary” in the address grid, this address will not show up in the Client Banner 
When saving a change, always choose “Replacement”, unless the previous address was entered in error and requires correction
This ensures the client’s address history is maintained
    bullet.png Historical address information can be               viewed in Address Grid
Keep Current box checked check.png
This ensures the address is sent to the Enterprise Master Patient Index, which is the central client registry which provides demographic updates to other health record systems
Add a Temporary Address alert as per above This ensures clinicians can review when the temporary address was meant to end
Review the Temporary Address alert Ensures it is modified or removed as necessary
 

Appendix: Definitions and Objectives

Defining Types of Addresses (Permanent or Temporary)
A client’s physical home address (where a client is currently staying) can be permanent or temporary.
    bullet.png Permanent Address (usual place of residence): the main dwelling in which the person lives most of the time
    bullet.png Temporary Address: somewhere a client will be living for a limited amount of time. 
          clear bullet.pngExamples:
                    square bullet.pngRecuperating with family following surgery, 
                    square bullet.pngStudents living in Vancouver for a school year
                    square bullet.pngAddress of temporarily relocation due to renovations following flood or fire. 
 
Objectives: 
1) Ensuring the Physical Address (Permanent or Temporary) is on the Client Banner
The PARIS Banner needs to reflect the clients physical home address to ensure clients receive visits from clinicians and home support at the address where they will be. 
Permanent and Temporary Home Addresses can both be captured as the client's physical address in the same way in PARIS
 
2) Ensuring accurate data fed to other systems
Address data entered in PARIS is sent up to the Enterprise Master Patient Index (EMPI), which informs other electronic health record (EHR) systems.